Overview of recent updates to Indonesia’s IP e-filing system
Managing IP is part of Legal Benchmarking Limited, 4 Bouverie Street, London, EC4Y 8AX
Copyright © Legal Benchmarking Limited and its affiliated companies 2024

Accessibility | Terms of Use | Privacy Policy | Modern Slavery Statement
Expert AnalysisLocal Insights

Overview of recent updates to Indonesia’s IP e-filing system

Sponsored by

tillekegibbins.png
lightbulb-1875247.jpg

Wongrat Ratanaprayul of Tilleke & Gibbins outlines the key changes to Indonesia’s IP e-filing system, and how applicants can best prepare for the updates

In its ongoing efforts to enhance Indonesia’s intellectual property e-filing system, the country’s Directorate General of Intellectual Property (DGIP) has consistently introduced improvements to the online system. In recent months, the DGIP has implemented several noteworthy changes that differ from previous versions of the system. These changes bear significant importance for applicants who intend to file IP applications, and include the changes highlighted below for designs, patents, and trademarks.

Designs

File format and view limitation

Under current rules, all design drawings must be submitted in JPG format, and only one view is permitted per page.

No refund requests

Once the application payment has been made, refund requests are no longer an option.

Figure limitation

Only one figure is allowed for each design view, with an exception made for reference and perspective views.

Patents

Title consistency

If an invention is already registered outside Indonesia through the Patent Cooperation Treaty (PCT), the title in the Indonesian registration application must match the title registered with the World Intellectual Property Organization (WIPO).

Bibliographic data matching

In national phase applications, it is essential for all bibliographic data to mirror the information from the PCT international phase as listed on WIPO’s website. This conformity is crucial for a seamless application process.

Excess claim fees

A new requirement stipulates that excess claim fees must be paid at the time of filing the patent application.

Trademarks

Goods and services selection

The DGIP requires applicants to choose their desired goods and services from a predefined list, and the provided list is not editable. The DGIP periodically updates this list, but there is no fixed schedule for these updates. Moreover, these updates can sometimes entail removal of items from the list, and requesting the addition of goods or services is often challenging, especially if a similar alternative already exists in the list. Therefore, it is imperative for applicants to promptly decide on their chosen goods and services before the list undergoes updates.

Non-amendable choices

Once government fees have been paid, the selection of goods or services cannot be amended, even if the application has not yet been submitted.

Renewal grace period restrictions

If a trademark registration is past its expiration date but is still in the renewal grace period, it is not possible to submit any recordal of name change, address change, or assignment. Holders of trademark registrations in Indonesia thus need to keep their registrations current in order to file these recordals freely.

Using the E-Filing System

For seamless submission of their IP applications, applicants need to keep these important points in mind—and be aware that additional updates and adjustments are likely to be ongoing. The DGIP has demonstrated its commitment to enhancing its e-filing system through fixes and changes such as those described in this article. Prospective applicants should work with local experts familiar with the latest practices and requirements of the system. Such local agents and advisors can help businesses and other IP applicants avoid potentially costly delays so that they can secure and capitalise on their intellectual assets without delay.

more from across site and ros bottom lb

More from across our site

The Grand Board said the applied-for mark would ‘trivialise’ one of the deadliest pandemics in history
Tim Chen Saulsbury explains why single-craft artisans inspire him and how, even at home, he’s never too far from another IP lawyer
The firm also plans to build an entertainment practice group and up its IP and antitrust offerings with a focus on foreign clients
An intimate understanding of a client’s sector is essential to winning new business, a survey of over 28,000 corporate counsel reveals
Counsel say a Federal Circuit ruling on the obviousness test for design patents may increase the time IP owners spend defending their rights
With INTA Annual Meeting over for another year, here are a few things Managing IP learned after attending IP’s biggest party
We provide a rundown of Managing IP’s news and analysis from the week, and review what’s been happening elsewhere in IP
Four sources reveal which tools they have been using – or building – to help them with a range of tasks from invention generation to claim sufficiency
Managing IP reveals Wednesday's highlights, including a discussion on how AI is helping lawyers improve their "gut instinct" trademark decisions
Managing IP reveals Tuesday’s highlights, including an illuminating discussion celebrating women in the workplace and the challenges that remain
Gift this article